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File Organization

GC AI Knowledge Bases help you organize your legal documents in a structured, searchable system. With proper organization, you can quickly find and use your documents when needed.

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Folder Structure

• Create nested folders to organize documents by project or type
• Use consistent naming conventions for folders and files
• Search across all files regardless of folder location
• Access multiple Knowledge Bases (My Files, Shared, Organization Files) in a single chat

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Organization Types

GC AI provides three main organization areas for your documents:

1. My Files - Your personal document storage, visible only to you
2. Shared with me - Documents others have shared with you
3. Organization Files - Team-wide document storage for collaboration

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Creating an Organized Structure

To create a new folder in your Knowledge Base:

1. Open the right sidebar
2. Select My Files or Organization Files
3. Select Create Folder
4. Name your folder using a clear, descriptive title
5. Upload your documents to the appropriate folder

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Sharing Documents

Share your Knowledge Base folders and files with team members:

1. Right-click on any file or folder
2. Select Share
3. Choose sharing options:
   • Specific individuals (by email)
   • Your entire organization
   • Private (keep to yourself)

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Document Updates

When updating documents in your Knowledge Base:

• Delete or keep the previous version
• Upload the new version to the same folder
• Use GC AI to analyze differences between versions
• Consider using version numbers in filenames (e.g., Policy_v2.1)

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Search Capabilities

GC AI’s powerful search helps you find documents across your Knowledge Bases:

• Results appear instantly from all accessible Knowledge Bases
• Filter results by file type or collection

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Coming Soon

• Google Drive integration
• Microsoft 365 integration